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Record Series Code
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Record Series Title
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Minimum Retention
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Disposition
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DESCRIPTION
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Agency Specific Schedules: Protection and Advocacy for Persons with Disabilities, Office of: All Agency Programs
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OPA-01-001
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Decision date + 1 Year(s)
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Destroy after receipt of signed Form RC-108
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This series documents the review of accessibility (for the elderly and physically handicapped) in public spaces for exemptions to State Building Code (CGS Sec29-269), requests for approval to install wheelchair lifts (CGS Sec29-200), and exemptions from polling place accessibility requirements (CGS Sec9-168d). Including but not limited to: applications / waivers for exemptions; reviews; decisions; and related documents.
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OPA-01-002
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Closed date + 3 Year(s)
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Disposition is 3 years from date closing letter issued, or 5 years from age of 18, whichever is later. Destroy after receipt of signed Form RC-108
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This series documents initial intake and referral for persons with disabilities. Including but not limited to: intake forms; formal and informal advice; correspondence; and related documents.
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OPA-01-003
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Case closed date + 5 Year(s)
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Disposition is 5 years from date case closed, or 5 years from age of 18, whichever is later. Destroy after receipt of signed Form RC-108
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This series documents advocacy on behalf of persons with disabilities. Including but not limited to: authorizations; release forms; correspondence; related educational, employment, and medical records; and litigation documents.
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OPA-01-004
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Case closed date + 5 Year(s)
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Disposition is 5 years from date case closed, or 5 years from age of 18, whichever is later. Destroy after receipt of signed Form RC-108
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This series documents the investigation of suspected abuse or neglect of persons with disabilities reported pursuant to CGS Sec46a-11a, et. seq. Including but not limited to: authorizations; release forms; correspondence; related educational, employment, and medical records; notifications of death; written findings; statewide registry; referrals to Attorney General’s Office; and litigation documents.
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OPA-01-005
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End of year to which record relates + 1 Year(s)
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Disposition is 1 year from end of legislative session. Destroy after receipt of signed Form RC-108
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This series documents legislative affairs related to the Office of Protection and Advocacy for Persons with Disabilities. Including but not limited to: correspondence; reports; and weekly legislative updates.
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OPA-01-006
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Completion date + 6 Month(s)
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Disposition is 6 months from completion of investigation or 6 months from termination of investigation prior to completion. Destroy after receipt of signed Form RC-108
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This series documents the review of financial information of Social Security Representative Payees. Including but not limited to: correspondence; financial reports; employment records; monitoring review SSA-637 Forms; and all documentation that contains Personally Identifiable Information (PII) of the Social Security Representative Payees.
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OPA-01-007
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Completion date + 7 Year(s)
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Disposition is 7 years from completion of investigation and/or review of each death. Destroy after receipt of signed Form RC-108
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This series documents Fatality Review Board (FRB) investigation and/or review of the death of individuals with intellectual disabilities. Including but not limited to: death notices; medical records; abuse/neglect investigations; correspondence; Office of the Chief Medical Examiner (OCME) reports; summaries of investigations; notes; and witness interview reports.
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